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QUESTION NO:8

Currently, corporate headquarters maintains a central document repository with a Records

Manager that maintains custody of these confidential documents. There are 18 branch locations

connected via intranet with six new additional locations opening within the year. If a branch office

needs confidential documents, an e-mail request is sent to the Records Manager who will then fax

or overnight the documents to the branch locations. What would be the impact of implementing a

web-based solution for end-users?

A. It would require extensive training on use and operation.

B. End-user productivity would dramatically increase.

C. The new system would be slower to receive desired information than the current system.

D. Most end-user computers would need to be upgraded to support a web-based solution.

Answer: B

QUESTION NO:32

A company needs to store 500 two-page documents every day. Each document is 50 KB. What

storage capacity is required for one month, assuming 21.5 days per month?

A. 5.25 GB

B. 1.05 GB

C. 651 MB

D. 525 MB

Answer: D

QUESTION NO:14

A Project Manager has been informed that some operational users are reluctant to use the new

Document Management System (DMS). What is the MOST appropriate method to address this

-5

situation?

A. Allow the users time to become familiar with the system

B. Assemble the managers and let them know of the changes to the system

C. Provide additional training and communicate the benefits of the system

D. Immediately outsource the operation

Answer: C

QUESTION NO:5

What items need to be evaluated when choosing a scanner?

A. Resolution, compression, and memory

B. Workflow, ease of use, and productivity

C. Documents, images, and storage medium

D. Interface, resolution, and paper handling

Answer: D

QUESTION NO:21

A client sets up a customer file for each new customer. The information is collected from the

finance department, compliance department, sales department, and accounting department. Each

file will consist of 50-65 preprinted forms that are completed in each department. Once all the

required forms are received from each department, the records department creates a file folder

and stores all the account information in a mobile filing system. As each department completes

their process of filling out the forms, the forms are either faxed or copied (original remains in each

department so they always have a convenient copy of departmental actions) and hand delivered to

the records department. All of the following are an advantage of making these documents

available online in a public folder EXCEPT:

A. the text is searchable by word, index, or date.

B. the files are located on a public drive behind a firewall.

C. the documents are no longer only available in a hard copy format.

D. there is corporate wide access with appropriate rights.

Answer: A

QUESTION NO:13

Which security feature will black-out or white-out certain portions of a document?

A. Redaction

B. Retention

C. Reduction

D. Retraction

Answer: A

QUESTION NO:3

A Request For Proposal (RFP) includes a workflow requirement for reassigning work. What

feature ensures that work can be or has been reassigned?

A. Tracking capability

B. Records management

C. Scan-to-folder

D. Error handling

Answer: A

QUESTION NO:34

Which of the following technologies is used for data migration?

A. Workflow management software

B. Hierarchical Storage Management (HSM)

C. Storage Area Network (SAN)

D. Small Computer Systems Interface (SCSI) RAID

Answer: B

QUESTION NO:37

When determining access permissions for documents, which of the following should be

considered?

A. Network infrastructure

B. Firewall setup

C. Network file shares

D. Departmental role

Answer: D

QUESTION NO:11

The scanned file size of an A4 (8.3 inches x 11.7 inches or 210 mm x 279 mm) page with a 200

dpi (8 dots per mm) resolution and a bit depth of one using TIFF Group 4 compression is

approximately:

A. 50 KB.

B. 100 KB.

C. 75 KB.

D. 25 KB.

Answer: D

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